• Manual of Security Protocols

    This purpose of this document is to establish a working security group for conventions. We will cover duties and responsibilities of the Security Officer, pre-convention planning, making contact the convention staff, pre-convention security meetings, security policies and procedures, convention assignments, dress codes, and communications.







    Manual of Security Protocols

    Ship Security:

    This section will deal with ships security and how to set up and train a security detachment for meetings and events.

    The Chief Security Officer of the ship should be able to calmly determine the need for intervention and what steps are appropriate to defuse volatile situations or obtaining medical assistance so as to provide a safe event for those members in attendance.

    The Security Officer of the ship will lead the security detachment. If there are multiply ships in attendance at an event being hosted by a ship of the fleet, the hosting ship’s Security Officer will act as the Security Liaison for the event.


    Complement:

    The standard security detail should comprise of at least two security officers led by the Chief Security Officer. There should be at least four security officer’s lead by the Chief Security Officer for special events (i.e. Chancellor, High Council member visits, honor guards, etc.)

    For those ships that only have a Chief Security Officer members of the crew will be called on to act as deputy security officers to meet the above security requirements.


    Training:

    The Chief Security Officer will be responsible for training their subordinates.
    All detail members should be reminded before each event that they should not detain anyone unless they are Law Enforcement Officers in the county or city the event is taking place in. Failure to follow this rule can end up costing them and possible the event lots of money as well as their potential arrest for assault and battery. When in doubt, call for local law enforcement.


    Security at Meetings or Ship Events:

    The Chief Security Officer will be responsible for maintaining order at all ship meetings. They will be responsible for greeting visitors and new members prior to the start of the meetings and they will also be responsible for escorting unruly visitors or members out of the meeting at the request of the CO or XO. At events which where alcohol is being consumed; the Chief Security Officers will be responsible for checking identification to ascertain that only legal adults are being provided with alcohol. In the event of medical emergencies or possible altercation the Chief Security Officer should have a way to contact law enforcement and/or emergency medical services. They should keep a detailed record of events so can provide a history of what occurred if requested.


    Security at Special Events:

    The Chief Security Officer of the hosting ship will ascertain what security requirements are needed for visiting dignitaries. They will train and provide an honor guard, which will consist of at least 4 trained deputy security officers as well as him/herself as an escort. There will be at least two security officers standing guard when the dignitaries arrive at their intended location. The remaining two security officers from the honor guard, on a schedule to be determined by the Chief Security Officer, will relieve the two guards for meal and restroom breaks.


    Duties and Responsibilities of the Security Officer:


    As soon as possible the ships Security Officer (hereafter referred to as SO) or if need be the ship’s Commanding Officer will make contact with the promoter of the event to offer their services as security for the convention. Once accepted the SO will then make arrangements to contact the Conventions Security Chief (hereafter referred to as CSC) and provide them with information that will aid in the overall efficiency of the security detail.



    1. Information that the SO should have ready to give the CSC.

    a. Number of security personal that they can provide along with information of previous experience or training.
    b. A list of any handicaps or limitations that anyone on your detail might have. (Bad back, hearing impairments, unable to walk long distances etc) It is better to provide that information upfront rather than have a problem at the event.
    c. If you are staying at the hotel or commuting to the convention.
    d. A list of any special equipment that will aid in performing your duties. (walkie-talkies, cell phones ect)
    e. Contact information in case there are any changes in the plans. You should include your full mundane name, mailing address, home/cell phone numbers and an email.

    2. Information that the SO should inquire from the CSC.

    a. What date, time and location your team is expected to meet the CSC for the convention
    b. Is there anything in particular you should bring or wear.
    c. Contact information for the CSC in case of an emergency prior to the convention.
    d. Are there any comps for workers?


    3. Pre-Convention Planning Meetings.

    a. Go over planning details.
    b. Hand out assignments.
    c. Answer questions and discuss concerns your team might have.
    d. Bring any questions or concerns regarding the plan to the CSC.
    e. Gather as much information as you can about the convention before arriving at the event. We suggest that you obtain and study the schedule of events, a list of all the convention and the hotel rules and or policies, and a diagram of the areas of the hotel where the event is being held. If possible, you might want to go to the hotel and walk through the areas ahead of time so you are familiar with the layout.
    f. Remind your team not to promise free admission or discounts. The CSC will make any decision on who will get free admission, discounts or other freebies. The CSC often has a limited number of passes, discounts or freebies that they can give out.


    4. Arrival at the event site.
    a. If you are staying at a hotel check in and unpack
    b. Report to the CSC or go and find the Convention Security Command Center and report there. The CSC might have a specific method for getting you registered with the convention so do not register prior to checking with the CSC first.

    5. Reporting for Duty.

    a. Have your team assemble at the Security Command Center.
    b. Check in with the Security Command Center. Make sure that there were no changes to the security plan.
    c. Obtain the schedule for your teams duty times.
    d. Make sure that your team fully understands what is expected of them (Times to check in at the Command Center, where their duty station is, etc)

    6. Security Officer Powers

    a. Remember ONLY actual law enforcement officers working within their jurisdiction have the power to arrest, or detain people. As a Security Officer DO NOT try and arrest or detail people. This can lead you being arrested for false imprisonment. You may only ask for the individual to wait for Hotel Security or the local Law Enforcement.
    b. You should keep a notebook and write down everything that you witnessed so that it can be given to the proper authorities if necessary.
    c. Do not give out advice in any official capacity. (Medical, Legal, etc) This may come back and haunt you at some later date.
    d. Unless you are a certified medical professional ( EMT, Paramedic, Nurse or Doctor) do not provide medical treatment to any one. The only exception would be life saving techniques such as CPR or using an Automated External Defibrillator (AED) device and only if you have been properly trained.


    7. Usual assignments for Security Officers

    a. Door Security- This job entails checking attendee’s convention passes at the door of workshops or presentations. It can be repetitive and tiring and so this position should be rotated out so that they can help in other areas.
    b. Event Room Security- This job entails making sure things flow smoothly. If a door needs to be shut, they shut it and if there is an area that is off-limits they enforce that. If they are working a guest presentation; they also make sure that attendees to not try and get up on stage with the guest. This position is also rotated with other positions.
    c. Hall Patrol- This job entails patrolling that hall between event rooms and checking with the door security to see if they need anything (i.e. bathroom break, water, etc). Before relieving someone to leave their post; make sure that they are returning.
    d. Dealer’s room Security- This job entails providing a visible presence in the dealers room to discourage shoplifting. Shoplifters are less likely to try anything with roaming security watching them.
    e. Guest Security/Star Escorts- This is the job everyone seems to want. It entails providing escorts for guest. This position is one that the CSC will usually assign their most experienced people to as this can have an effect on the reputation of the convention.
    f. Registration Help- This job usually does not fall within security, but if you have crew members with physical disabilities they maybe able to assist in registration.
    g. Errand Runners/Gofers. – While this job is not necessarily a security job, it is no less important. This job entails helping the Con staff with running errands or obtaining items to help keep the show going. (I.E. Getting microphones or extension cords, etc.)
    h. Message Runners- This job entails running messages for CSC’s Team and/or the Con staff. It is best to write down the messages that need to be passed. Oral messages can change in meaning or content innocently enough.

    8. Dress codes

    a. Your team should be dressed professionally. Most of the time the Con will have security t-shirts for those working. If the CSC allows you to be in Klingon garb you should be easily recognizable as a security officer. One idea is to make black sashes with the word SECURITY writing in big white letters.
    b. If the team is going to be in plain clothes and there are no shirts provided you may consider having black T-Shirts made with Security written in white on the back. Set a “uniform” for plain clothes events. Whatever you choose make sure that it is professional in appearance.
    c. If you want; you can make security I.D. badges that only your team wears.

    9. Communications

    a. This is a very important part of running a security detail. You should have a way to communicate quickly and effectively with your security team. One idea is to use walkie-talkies. If you use walkie-talkies make sure that you use a frequency that is not being used by the hotel or the Con Staff.
    b. If you do not have walkie-talkies; cell phones can be used as well. Keep in mind that this option might cost you some extra money so you may want to take that into consideration.
    c. If neither of these options are workable; then you should make routine checks on your team members.

    Special Security Detail

    Yan'Isleth
    the Brotherhood of the Sword


    The Yan’Isleth is an elite Klingon military unit known as the Brotherhood of the Sword. This unit is the personal security force of the Chancellor of the Klingon Empire.

    The Chancellor of The Empire personally chooses the members of this elite group, but may from time to time ask area chapter commanders to offer volunteers to serve in the Yan’Isleth while the Chancellor is visiting in the area. These duties are largely a formality for show at conventions, however, it should be taken seriously, as well. A visiting Chancellor with loyal bodyguards is an impressive site and an attention getter.

    The two types of duty assignments to the Yan’Isleth are:

    1. Permanent Duty:
    These members live close to the chancellor and are most likely part of his Chapter, or commonly travel to the same events as the Chancellor. These members are the 'core' of the Yan’Isleth.

    2. Special Duty:
    Special Assignment to the Yan’Isleth is made by request by the Chancellor to one or more groups in the general location of an event. The inclusion to the group lasts for the duration of the event. A list of trained security personal shall be provided to the Chancellor by the local commanding officers.

    Duties of the Yan’Isleth

    The Yan’Isleth help serve as the Chancellor’s bodyguards and extra help. In addition to the physical act of “guarding” the chancellor, some duties are (but not limited to):
    • making sure the Chancellor’s needs are provided (water, food, etc.).
    • running quick errands that may help the Chancellor in his duties
    • relaying messages
    These duties are not to be abused by the Chancellor and a bodyguard has the right to terminate their service as Yan’Isleth to the Chancellor at anytime during his/her serves if he/she feels that the chancellor is taking advantage of them.

    Remember, this, like all other aspects of your club experience, is about having FUN! While you may initially see it as busy work, you'll soon see that what you will have provided is a real and true service to the leader of our Club and will be properly recognized and appreciated.

    Protocols:

    1. There should be at least two Yan'Isleth accompanying the Chancellor at all times in public. The Yan'Isleth should escort the Chancellor from his room until he releases you from duty. While one may be on a mission for the Chancellor (helping with food, water, etc.) the other should remain with the Chancellor.

    2. Don't hover over the Chancellor, stay close, but allow a respectable distance.

    3. No member of the Yan'Isleth shall leave their post unless they are properly relieved, dismissed by the Chancellor or by an authorized representative.

    4. Staying in character is great, but being polite is golden - try not to be overly aggressive with mundanes that seek an audience with the Chancellor. Have fun, but don't put people off.

    5. (For local Commanders) Alternates should be chosen to assume the duties of Yan'Isleth in case illness or injury.